How to give your team's AI assistants access to meeting decisions

Say your team has a customer call on Monday. You agree to send a revised proposal by Friday. A colleague who missed the call asks their AI assistant what was promised, but the assistant doesn't have the meeting notes. Someone has to find them and paste the details into the chat.

Nysa gives your team's AI assistants a shared place to look for those decisions. Teammates can use different assistants, such as Claude and ChatGPT, and connect to the same company brain. Each assistant signs in as the person using it and sees only what that person can access.

Here's how to get started with a colleague before connecting the rest of the team.

Start with a meeting you both know

Choose a recorded meeting that you and your colleague are allowed to access. Pick one with a clear decision you can check, such as a deadline or an agreed next step.

If it isn't already in Nysa, invite Nysa's notetaker to a suitable upcoming call, following your team's recording and consent rules. It joins as a visible participant and records and transcribes the meeting.

Wait until the meeting's information is available before testing your assistants. Otherwise, a missing answer may just mean the source isn't ready yet.

Connect your own assistants

Each person connects their assistant using their own Nysa account. You don't need to share a login or switch everyone to the same AI tool.

Use the Claude setup guide, ChatGPT setup guide, or guide for other agents.

The connection uses MCP, a standard that lets an AI assistant use tools and information from another service. In this case, it lets your assistant search Nysa instead of asking you to paste meeting notes into every conversation.

Ask a question you can check

In a new conversation, try:

What did we agree to send the customer, and when? Show me the source.

Have your colleague ask the same question. Open the sources and compare the answers with what was actually agreed. The wording can differ; the deadline and commitment should match when both people have access to the same information.

If an answer is missing or wrong, check that the meeting is available in Nysa and that the person asking has access to it. Fix that before adding more teammates.

Check what stays private

A shared company brain doesn't mean every meeting is open to everyone. Nysa supports private projects and scoped knowledge, and each assistant follows its user's access.

Use harmless test content to check this boundary. Give one person access and leave the other out, then confirm that the second person's assistant doesn't reveal the restricted information. Don't use a sensitive customer or HR conversation for the test.

Once those checks work, invite the rest of the team and share the setup guides. Ask each person to try a question from their own work. A useful first result is an answer they can verify, without having to find and paste the notes themselves.